Sector · NGOs and humanitarian organisations

Reporting for NGOs and humanitarian organisations

You report to donors who each have their own format, from data produced in the field, sometimes with an intermittent connection. A model that serves internal steering and accountability at once avoids doing the same work twice.

Expert consultants: 11
Projects delivered since 2019: 100+
Of scoping workshop, free: 2 h
Saint-Priest, and the whole region: Lyon

Where the figures come from

The systems we connect in this sector

Accounting and grants

Spend by project, by donor and by budget line, with the analytical allocations and the currencies.

Activity tracking

Programme indicators, beneficiaries reached, activities carried out and milestones, sent up from the field.

Logistics and procurement

Orders, shipments, stock at the bases and distributions made, often kept country by country.

Human resources

National and international staff, assignment to projects, and the split of costs between donors.

What you follow

The indicators these companies really watch

These are the ones we find from one project to the next. Your list will differ at the edges, and refining it is the work of the scoping workshop.

Budget consumption

Spent against budget granted, by donor and by line, with the time remaining. It is the figure that triggers amendments, and it gains from being seen early.

Progress of programme indicators

Results achieved against the targets of the logical framework, period by period, in the format each donor expects.

Beneficiaries reached

Counted once per person where the data allows, with the breakdown the agreements require.

Cost coverage

The share of structure and staff costs actually covered by current funding, project by project.

The supply chain

Lead times between request, order and receipt at the base, with the shortages that delayed an activity.

Reporting deadlines

Narrative and financial reports to submit, with their date and their status, on one view shared by headquarters and the field.

What calls for care

The points where these projects are decided

They come back almost every time in this sector. Knowing them in advance changes how the project is run, and the order in which things are done.

Frequently asked

What people ask us about this

Can the reports expected by several donors be produced?

Yes, and it is the heart of the subject. One internal structure feeds as many presentations as there are agreements, through mapping tables between your analytical lines and those of each donor. The reporting work then comes down to a review.

Our field offices work with spreadsheets, is that compatible?

Entirely, and it is the most common case. We fix a stable file structure and a place to drop them, then the flow does the rest. A simple entry application can come later, when the field offices want it.

How do we avoid counting the same beneficiary twice?

By setting an identification rule suited to the context and validated by your teams, then applying it in the model rather than in each report. The figure shown then states clearly whether it counts people or participations, which reassures donors.

Other sectors

We also work here

Let us talk about your case.

Eleven expert consultantsSaint-Priest, near Lyon, France

Two hours with a consultant to look at your sources, measure the volumes and spot the rules to settle. Free and without commitment.

Request a scoping workshop

No commitment · in Saint-Priest, at your offices or over video